SKILLS MANAGEMENT

Objective of this release is to provide new functionality to maintain a manageable skills list. As part of this, we introduced a new menu in Admin, modified the skills tab for candidates, applicants and employees along with the skills section in "Job Orders". Users would still be able to parse resumes and auto populate all recognized keywords as skills as before. However, with this release users will also have an option to either retain the parsed skills and add more skills from the list maintained in Akken or remove the parsed skills and then add skills from the list.


1. Introduced a new preference under Admin for “Skill Management”

2. Introduced a new preference under Candidates for “Manageable Skills”

3. Introduced a new menu in Admin for "Skill Management"

4. Modified "Skills Tab" on the candidate, applicant and employee records

5. Modified "Skills Section" of the "Job Orders"

6. Modified Advance Search section in candidates


1. Introduced a new preference under Admin for “Skill Management”.



Selecting the preference in the above screenshot enables a menu for "Skill Management" under Admin. This preference can be turned on for just Admin users so the list can be maintained just by them.


2.) Introduced a new preference under CRM candidates, HRM Applicants and Employees



Selecting the preferences in above screenshot enables the option to add skills to the list by a non-admin user directly from the Candidates screen in CRM along with Applicants and Employees screen in HRM.


3. Introduced a new menu in Admin for Skill Management



Click on "Admin – Skill Management" to go to the skills list. This screen will NOT list any skills by default. A list has to be created to be able to select skills on the candidate, applicants or employee screens.



Click on Add New Skill to get to the pop up for creating a new skill. Key in a skill name and click on Save.Skills can also be categorized for each HRM Department. Category and Department are optional.

Skill Categories can be added via multiple links.


a) Click on Manage categories on the main skill listing screen to get to the pop up as below



Click on Add New Category, key in a Category and click on Save.



b) When adding a new skill, Click on Select/Edit List next to Category(s).




Click on "Add New Category" to get to the "Manage Categories" pop up. Click on "Add New Category" and Save.

To assign a skill to a category, click on the link “Select/Edit List” next to the “Category(s)” label. This would launch a pop-up that lists all existing skill categories. Select the category(s) on the left side and click on “Add”. Selected category names would now be visible on the right side. Click on "Save".



A similar option for assigning skills to a HRM Department(s) exists by using the link “Select/Edit List” next to Department(s). However, new HRM Departments CANNOT be added from this section.


4. Modified skills tab on Candidates, Applicants and Employee records.


 a) Adding skills when creating new candidates manually using the wizard

When in CRM Candidates, click on New to get to the options for creating candidates. Select the first option to use the wizard.



When on the skills tab, links to add skills are visible in two places. Click on any link to get to the pop up listing all 

pre-defined skills.

 

Pop up offers multiple ways to filter/search existing skills. Drop downs for Department and Category can be used to filter the list of skills provided a skill has been assigned to a category or a department.



Skill name can also be keyed into the “Search Skill(s)” and by clicking on “Search” will narrow down the list as in the above screenshot.


b) Modifying skills for candidates that were created by parsing a resume




Users can select multiple skills on the left side in the pop up and click on Add so they list on the right side in the pop up. Click on "Save" to populate the candidates skills tab with the selected skills.



Default values of “Current” for Last Used and “Expert” for Skill Level are populated with a blank "Years of Experience" field. Set appropriate values for these and click on "Save" the candidate record. Skills added can also be deleted using the red “X” next to each skill.



Skills added from the list of managed skills are displayed on the candidate screen with skill type as “Managed”. They can be deleted by selecting the check boxes to the left and using the link “Delete Selected Skills”.

Note: When uploading a new resume to an existing candidate, all existing skills would be replaced by the newly parsed skills except the managed skills added by the user. Parsing does not overwrite any previously added skills from the manageable list.


PAGE SETUP

eCampaigns Screen-Page Setup Tab

1. From Select Orientation drop down list, you can select the print preview screen for eCampaign report by selecting either Landscape, or Portrait option.

2. From "Select Paper Type" drop down list, you can select the paper type in the print screen for eCampaign report, by selecting the desired options from the drop down list.

3. Click on the "Run Report" link to implement the changes. Result: The Report is generated and displayed.

4. Click on the "Close" link to close the pop-up window.


HEADER/FOOTER

1. In Header Information field, you can find the following options: Company Name, Report Title, Subtitle, and Date & Time.

2. In Footer Information field, you can find the following options: Page Number, and Extra Foot Line

3. Select the desired check box option, you wish to display in Header and Footer.

4. You can also edit the Header and Footer Information text boxes, if you wish to display some other header and footer information.

5. Click on the "Run Report" link to implement the changes. Result: The Report is generated and displayed.

6. Click on the "Close" link to close the pop-up window.


FILTER

eCampaigns Screen-Filter Tab

  1. Select the required eCampaign name to be filtered from the eCampaign Name field by clicking on the search icon available beside the eCampaigns Name text box. Result: The screen refreshes by displaying the search screen which allows you to select the required eCampaign name.
  2. Specify the minimum and maximum number of New Inquiries for the eCampaign in the fields provided.
  3. Specify the minimum and maximum number of Responded Inquiries for the eCampaign in the fields provided.
  4. Select the creation date of the eCampaign from the fields provided.
  5. Select the type of the eCampaign from Type drop down list.
  6. Select the owner and status of the eCampaign in the respective fields provided.
  7.  Click on the ‘Run Report’ link to implement the changes. Result: The Report is generated and displayed.
  8. Click on the ‘Close’ link to close the pop up window.

SORT

eCampaigns Screen-Sort Tab

  1. You can sort any column by selecting the column from Sort Order drop down list.
  2.  In the Sort Order drop down list you can sort the column by selecting ascending or descending options.
  3. Click on the ‘Run Report’ link to implement the changes. Result: The Report is generated and displayed.
  4. Click on the ‘Close’ link to close the pop-up window.

ORDER

1. In the Order screen, you can find a list box containing the eCampaign columns. You can see arrow icons indicating top and below.

2. Select the desired column, and click on the Top arrow icon, to move up to one level. The selected column will be moved to one level on top.

3. Select the desired column, and click on the Down arrow icon, to move down to one level. The selected column will be moved to one level down.

4. Click on the "Run Report" link to implement the changes. Result: The Report is generated and displayed.

5. Click on the "Close" link to close the pop-up window.


COLUMNS

  1. The columns screen displays the names of the required columns in the eCampaign report.
  2. Select the check box for the desired columns, you wish to display. Click on the ‘Run Report’ link to implement the changes. Result: The Report is generated and displayed.
  3.  Click on the ‘Close’ link to close the pop-up window.