About This Document:
This document details the steps required to modify gender options according to your organization requirements.
Prerequisites:
This procedure requires that the AkkenCloud User have access to the Admin module > Data Management in order to modify drop down menus.
Step 1:
Edit the Gender field in a drop-down list with additional entries as required:
This can be converted one time in any of the gender drop downs that an admin can edit, and will show in the following AkkenCloud Modules for all users:
- HRM - Applicant Tracking
- HRM - Hiring Management
- HRM - Employee Management
- ESS User - My Profile
Note that once additional Gender values are added and used, the value cannot be deleted.
Step 2:
Enable with the customer ITM and short and long forms, under Admin > Website Management > Job Posting preferences, and make a required jobsite field (if desired).
This will force the user to select the gender options updated in step 1 on the company website and will be reflected in the
- ITM - Short Form/Long form/AOB
If the gender field is to be a required field, please notify customersuccess@akkencloud.com so that the technical team can update this backend setting.
Gender settings will also appear in the following Reports under analytics:
Application Reports
- ACA Requirements
- ADP Employee Export Report - Workforce
- Applicants with EEOC
- Employee Data Export File - iSolved
- MyPayrollHR - Employee Import
- Employee data for payroll funding
- Employee Credential Report
- New Employee Report
- Employee data for Payroll Providers
- Employee Payroll Data
- SmartBen Employee Import Report
- GP Employee XML Report
- GP Temp XML Report
Extract, Transform and Load (ETL) Reports
- Applicants with EEOC
- Employee Data for Payroll Funding
- Employees Data for Payroll Providers
- New Employee
- Payroll Data
- CAP
- EEO1 Report
- Employee Profile
- Employee Expanded Report
- Applicant EEOC
- Time EE Report
If you are a customer who adds gender values to the edit list, please check with your enabled integration partner to ensure they expect any new values added.